Anna S. E. Lundberg

Coach, Speaker, Writer

Fearless Fridays: From marketing agency to freelancing and lecturing

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Fearless-Fridays-With-joana-ferreiraThis month’s Fearless Fridays interview is with Joana Ferreira, who left her dual role in a digital marketing agency and a tech company to go freelance with her marketing and to become a part-time lecturer.

Joana’s is an interesting (though not unusual) case as she didn’t dislike the work she was doing – it was more the logistics around travelling back and forth, as well as the profile of the clients she was working with, that led her to take the leap. She talks about how it was other people’s concerns that led her to question herself, and how she found a supportive online freelancing community to both encourage her and exchange experiences and expertise.

Leaving a corporate job behind to follow your passion: From marketing agency to freelancing and lecturing

Joana Ferreira began a career in digital marketing in 2011, securing a junior role at a digital marketing agency. Within five years, she had climbed into senior management, running a very busy team, working across two locations, re-branding the company, and working alongside the head of agency to make decisions on the company’s future. By the end of 2017, she realised that although she loved digital marketing, she was no longer happy working at that intensity, under so much stress and in the 9-to-5 corporate environment. She set up her own digital marketing consultancy for small businesses, as well as becoming a lecturer at Manchester Metropolitan University.

Laura’s work today is not totally dissimilar to what she was doing before, but she is now using her marketing skills to work with small, independent businesses and she’s also doing more speaking and training.

1) At what moment did you decide it was time for a change?

I suppose the biggest motivator for me was having to travel from London to Manchester every week, so that I was spending three days in London, two days in Manchester. At the time, I was living in Stoke-on-Trent, so I was pretty much travelling across the country every single week, multiple times.

It was very tiring, and of course it means you can’t really have much of a social life, and even for things like planning when you’re going to go to the gym, you need a whole schedule just for that. So it was a case of life was work, and work was life, and that’s not really how I like to live my life.

Apart from that, it was also very a corporate environment, and very demanding, very long hours, a lot of long meetings, a lot of conversations before we actually made any real decisions.

And for my style of working, I just prefer to get stuck into things; do things, be creative. Especially because I work in digital marketing, I like to experiment, try different things, and see if it works, and that was something that I was missing a little bit.

And then of course when you work for an agency, the clients that you work with are bigger companies that can afford an agency. I always wanted in my heart to work with small businesses that need support but haven’t got the budget to hire an agency, and so that was in the back of my mind, eventually to be able to do that.

So I had been building up in my head that we were reaching that time when I wanted to go out on my own, but I hadn’t quite figured out when and how that was all going to work out.

And I think I’d just been having a really tough week. It was one of those weeks where I was in the office until late in the evening, and spending four hours in a meeting, and feeling like we still needed another meeting after that to finally get things going.

I was meant to be staying in a hotel and, when I went to check in, they’d overbooked me, so they had to move me to a different hotel… It was just one thing after another, and it was one evening after dinner when I just said, “Okay, this is it. I’m going in tomorrow and I’m going to  hand in my notice – and that was it!

It happened to be at the end of 2017, so I gave myself until the end of year and then I took a couple of months off to just clear my head, and travel, and then start my new business.

2) What was the biggest challenge you faced in making the change?

I think the first one that I came across was people. I wasn’t scared when I made that decision, and then suddenly people were scared for me, and I started thinking, “Should I be scared??? And then that’s when the worry started to creep in.

Then I decided in January in 2018 that I was going to do absolutely nothing – I needed to clear my head, I needed to give myself some time… And that was the biggest challenge for me, actually, because I had been moving at such a fast pace. I had been constantly busy for five, six years, travelling and having a million things to do every day. Suddenly I had nothing to do, and that was really challenging.

After that it was just about figuring out, “How am I going to find my new clients? How am I going to sell myself? How do I represent myself? What do I call myself now? What’s my job title?”

3) Where did you get the support you needed to make it happen?

When I started freelancing, I didn’t really know any other freelancers because I had been employed for many years and all my friends from work were also employed. So I thought, “Well, I’m a digital marketing person, social media is what I do!” and I went on social media and started looking for different communities – Facebook groups, LinkedIn groups, and events as well in and around Manchester – where I could meet other people. Actually, I discovered that there was this whole world out there, a massive community of really supportive people who were also freelancing and were very supportive – it didn’t feel like a competitive world, it felt like a community.

So I signed up to loads of Facebook groups, and I attended a couple of events, and I just got to know a few people… and then I just asked loads of questions. “How do you do this?” “How do you do that?”

And everyone I came across was really open and willing to share their experiences, good and bad, willing to give advice without asking for anything in return. This was an eye opener in a very, very positive way and I still keep in touch with even the people that I met at the very beginning. I’ve ended up working with some of them or recommending them when I’m not the right fit, or they’ve recommended me when they’re not the right fit.

And I think that’s probably what helped me the most in terms of figuring out how to go about being self-employed.

Apart from that, friends and family have all been super supportive to the point where I’m even surprised at how supportive they are! I thought they would have been thinking that I was crazy, but actually a lot of them said, “Yes, you can do this,” and very proud and very, very positive.

4) What’s the best part of your lifestyle today?

Joana discovered her love of teaching and, thanks to her new freelancing status, has been able to make time for lecturing at a university.

One of the things I love the most is the freedom to choose what I work on. Obviously we have to be realistic in that we have to have enough work coming in so that we can pay the bills, but generally speaking, I’ve been able to work on projects that I really enjoy, and for clients where I really feel that we create almost a friendship rather than a client-supplier relationship.

Apart from that, I had had in the back of my mind that I loved training. In my previous role I was a manager, and I got to work with graduates and apprentices and really nurture them from the very beginning of their career and watch them grow. That was something that I really enjoyed, and I had always thought, “Could I get into training or teaching or something like that?” And, now that I’m a freelancer, I’ve actually got the time and the freedom to be able to try and see if this works, which you can’t do when you’ve got a full-time job.

Now, I’m almost 50/50 teaching and freelancing.

5) What one piece of advice would you give to someone who is considering making a big career or lifestyle change?

I always follow my gut. If it doesn’t feel right, then I try to fix it; and if it feels like it is the right thing for me, then I always go with it. I try not to listen too much to the people who might be doubting it.

So my advice is always follow your gut, follow your instincts – because they are usually right.

I was very lucky that I had some savings so that I could afford to leave my job without having an immediate client and be able to take a couple of months off. Obviously, not everyone is in that position, so of course I wouldn’t say, “Leave your job tomorrow!” if you haven’t got enough savings.

Everyone is different, so if you feel it’s right for you, then you don’t need to listen to anyone who’s doubting you.

You can find Joana’s marketing consultancy on her website for JVF Marketing, or connect with her on LinkedInand Twitter

Fearless Fridays: From dental hygiene to fitness coaching

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Fearless Friday

This month’s Fearless Fridays interview is with Laura Zinck, who I met on Instagram a couple of months ago (- don´t you love the connections you can make online?). She is a dental hygienist turned fitness coach.

 

Read on or watch the full interview below to get her story!

Leaving a corporate job behind to follow your passion: From dental hygiene to fitness coaching

Laura ZinckLaura Zinck was a dental hygienist for eight years, having studied for six years to do so. It was a “good job” but she didn´t love it, and she was also having bad back problems. After a lot of brainstorming, she remembered her favourite thing: health and fitness. Today, she´s a fitness coach who helps women who have struggled with the cycle of dieting and binge eating to reach their goals without giving up their life (or pizza!) to do so.

 

1) At what moment did you decide it was time for a change?

Laura Zinck outside
Laura used to have to squeeze in her gym sessions at 4.30 in the morning. Now, she has built her whole business and lifestyle around fitness and can work out when she wants!

I will say that my husband has been super supportive – without him, I would probably have been on the streets! I literally had no job…  He definitely pushed me, he said, “You know what, just leave. We’ll figure it out, don’t worry about it.” And so I guess I trusted him and trusted myself.

So then I had to ask, “Well, what am I going to do now?” I did a lot of brainstorming and asked myself what I really love doing. In my spare time, I´ve always been at the gym or researching new exercises and diets and so on, and that was always what my friends and family asked me for advice on. Plus, I had struggled with binge eating for a long time. So I worked through my mindset issues around that – and now I help women do the same!

I thought, “You know what? It’s now or never. Why not give it a shot? If it’s what I really love, then it should all work out.” And, so far, so good!

2) What was the biggest challenge you faced in making the change?

I think it’s completely different than the idea that I had in my head when I first thought I would do this. I thought I would make a website, start an Instagram account and people would just flow to me! And I spent January, February, March, April – four and a half months – making my website all by myself, learning everything I could.

Looking back now, I could have done it without a website! Not a single one of my clients has come from my website. So that’s four-and-a-half months that I could have been actually building my business and getting clients. But I thought I needed this website and I needed to master Pinterest and figure out all the SEO for everything and start a blog and all this crazy stuff. And you really don’t.

Also just running a business in general. Being a dental hygienist, I wasn’t my own boss, so I never had to deal with any of that stuff. It has been a huge learning experience for me.

3) Where did you get the support you needed to make it happen?

Well, my husband could have said, “No, you have to go get a part-time job or something.” Instead, he said, “I don’t care what we have to do – I´ll get a second job to make this work for you. I know how badly you want this and I want you to be successful, so we’ll do whatever we have to do.” He´s one hundred percent supportive of me investing in myself and my business.

Then the first thing I ever invested in was an Instagram course. That led me to the girl who made the course and I ended up hiring her to help me with my first programme launch. And in October, I hired my first business coach. I found someone who was where I wanted to be, and I think that’s my number one tip: if you’re hiring someone, make sure they are not where you are now, but where you want to be. Her coaching was just calling out to me, it was everything that I had in my head that I wanted to accomplish. I felt like it was meant to be, like I had to work with her.

It was definitely super scary – it was a lot of money, and not money that I just had sitting in my bank account! So I thought, “Well, I’m just going to go for it.” Honestly, I would never be where I am now without investing in myself and taking the chance, knowing that you can benefit so much from other people´s help. Eventually, you could take the time and learn it all yourself, but that could literally take years.

4) What’s the best part of your lifestyle today?

Laura Zinck
Thanks to a supportive husband and a couple of different business coaches, Laura has discovered that it´s absolutely possible to make a living doing what you love.

When I was a dental hygienist, we worked three twelve-hour days each week. I would go to the gym before that, so I’d be up at 4.30 in the morning and get home at 7.30 at night for those three days, which were just a write-off. And then it might seem like I had a four-day weekend, but those days would be spent doing everything I couldn’t get done during the first three days!

Now, I can be home with my three dogs and spend time with them, and I go to the gym when I want. I love working with my clients – I love all my clients, they’re amazing. And I´m doing something I actually love. It’s like you don’t even think it’s possible, honestly, when you are just working in a job – “Oh, I could never do that!” But it’s totally possible.

5) What one piece of advice would you give to someone who is considering making a big career or lifestyle change?

Nothing has to be perfect, nothing. I know you think everything has to be perfect, but nothing does. Take that messy action and just do it. Because you’re holding yourself back with fear when you’re playing with your website for five months and you think that’s what matters; but it doesn’t. You have to step into that next level and just go for it. Take the messy action and everything will flow from that.

Laura’s mission is to empower women through food and fitness. Discover more on her website, Squatting for Snacks, or on Instagramand Pinterest.

Fearless Fridays: From government innovation to photography and consulting

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Fearless Fridays David AltabevThis month’s Fearless Fridays interview is with David Altabev, who I met on a paddle board in the middle of the Thames back in 2015. As I remember, he tried to film me while I was giving my best rendition of Pocahontas (it didn´t go so well, as he couldn´t paddle and follow me while also operating the camera!). Now, we´ve finally got on the phone to talk about his career transition as it has evolved since then.

Read on or watch the full interview below to discover what made David take the leap, the challenges he has faced in juggling two very different businesses, and the importance of finding a mentor who can guide you on your journey – as well as believing in yourself and holding true to what you know.

Leaving a corporate job behind to follow your passion: From government innovation to photography and consulting

David AltabevDavid Altabev was a Senior Programmer Manager at Nesta in the Government Innovation team, following what he calls “a fairly standard career path, employer to employer, job to job, just trying to climb the ladder”. Leaving in March 2017, he initially thought he was going to go and do another job but started freelancing while he was looking. After a few months, he realised that freelancing would actually be a better way of determining what he wanted to be doing and finding his own clients. He ended up starting two businesses: one, consulting in the same field where he had been working previously, though more specialised, and, two, formally setting up David Altabev Photography. He has been juggling the two businesses since then.

1) At what moment did you decide it was time for a change?

David Altabev
In addition to his urban innovation consulting, David decided to formalise his photography into a business.

I think a lot of it came down to realising that I was self-sabotaging in job interviews because I didn’t actually want another job. I had known that I wanted to freelance, forging my own path, for quite a while but I had a certain fear about it. So probably I was going to these job interviews not really wanting them.

What I also realised was that I’m not very good at selling myself. I’m not very good at going, “Hey, I’m David. I’m great. I’m fantastic. Ooh, look at me.” What I am very good at doing is being inquisitive about people’s problems and challenges and helping them devise solutions or strategies for them. So, whenever I was meeting clients and I would have those conversations, they would suddenly say, “Well, can you do this for me? Can you help me out with this?” And suddenly I realised that, actually, I was building a freelance career without even realising it. Clients were coming to me and going freelance and building my consulting business rather than being an employee was actually playing to my strengths.

When I realised that, and when I realised that the work was coming through, I suddenly said, “Okay, well let’s just stop with the whole interview process. Let’s go ‘all in’ on this and let’s make it happen.”

I think the reason I did both at the same time initially was that I knew that doing the consultancy work based on my previous work experience was where I had my contacts, where I had customers, where I knew what I was selling, and it was easier. So I told myself that I’d do that initially because that would provide me with some stability and the foundation with which to pay bills. Photography was a whole totally new world that I knew would take a long time to generate income would be much more difficult.

Fortunately, or unfortunately, depending on which way you look at it, my consulting took off. And suddenly I was thinking, “Oh, I’m doing six days a week and I’m having to turn work down,” and I was really finding it difficult to squeeze in the photography and the more creative side, having time to just be more adventurous, all that kind of stuff. After a while, I suddenly reminded myself, “Why did I actually do this in the first place?” And I had to stop and take a step back and write down the reasons why did I want to go freelance in the first place. Really, it was to be more in charge of my time, to have time to do photography and adventure stuff; maybe work a bit less. I realised I’d been driven by the freelance fear of what happens if the next client doesn’t come, and always taking on the next job, and I suddenly got to the situation where I was working harder freelance than I had been when I was full time, and losing sight of the reasons why I started in the first place.

2) What was the biggest challenge you faced in making the change?

The biggest challenge is that you go for what you know, what’s comfortable. The bulk of my income comes from me doing similar types of work to what I did when I was a full-time employee. Because that’s the easiest way to get going, to create income; that’s where you almost subconsciously focus more of your efforts, where you become known. So that’s the biggest challenge, deciding how much time and effort you’re going put into each business and managing multiple clients and expectations, and wearing lots of different hats, trying to jump between doing consultancy work and photography work.

The two businesses are very different in terms of their marketing, their customer acquisition, and, most importantly in terms of the mindset and head space that you have to be in to do each one of them. Trying to switch from one to another in the same day or week can be quite challenging sometimes. And carving out the space for both of those has been really difficult.

One mindset is sitting at a computer at a desk in an office, the other is being out on location, being active, running up a mountain, and learning how to edit in the mountains. They are completely different and it’s quite difficult to have to portray two very different identities. For example, I’ve used Twitter and Linkedin for my consultancy only, while I use Instagram and Facebook for all my photography because people see me on these different social media channels and they get confused: “But who are you? What are you doing? Are you this? Are you that?”

I think possibly the biggest challenge I had from a business standpoint was: “How do I price myself? What am I really worth?” Initially, I had a lot of people telling me to go down on price – but I don’t want to be known for cheap work. So I went quite high, and it worked, and I’ve gone higher since. People were very surprised at that, and especially those that don’t really understand your industry, they don’t know where you’ve come from. You have to be very careful about sticking to what you know, and knowing your worth.

I think there’s a tendency that people feel if you’re going freelance and living this whole adventure lifestyle that your income has to almost stop completely – you’re not making any money, or your value somehow diminishes. You can still do high-value work, just in shorter, more intense periods!

There is also a degree of vulnerability, and always having to maintain that confidence that what you’re doing is right for you. There’s the, “You’re trying to leave your full-time job to go and do what exactly?” There are still a lot of people for whom it’s so beyond their comfort zone or their thinking that they just look at you and go, “Dave, are you really sure about that? How often do you get a full-time job with a pension etc., why do you want to go and do this where you don’t really quite know what you’re doing, why don’t you just keep that as a hobby…?” It’s being constantly vulnerable to a certain degree and I think that’ one of the hardest emotions to get used to, if I’m being honest.

3) Where did you get the support you needed to make it happen?

Talking to friends, talking to people who’ve done it before, is always my “go-to” strategy: finding people who you can be honest with and who will give you constructive feedback. In photography, I´ve asked how other people´s business models work, how they acquire clients, while on the consultancy side I´ve had honest chats with some of my clients about the dual personality that I have and the reasons why I’m living my life the way that I am. Finding people who can effectively be your mentors is really important.

4) What’s the best part of your lifestyle today?

David Altabev
One of David´s challenges is balancing the mindset and marketing required for taking photos up a mountain with the very different mindset and work required for his consulting business.

Knowing that I’m directing it, that is the main thing. I’m not beholden to anyone else, I can chop and change clients and the direction as I want; it’s really down to me and my comfort levels, what I’m willing to throw myself into.

That and the variety. People’s perception of what I can do now that I’ve been dependent is so much more varied compared to when I was working in a role with a narrow job title. That’s what I’ve really enjoyed, being able to flex other muscles in terms of creativity and roles.

I think one of the most interesting journeys that I’ve experienced in the last 18 months is how other people define my value and what I can do. Previously, being in a job, I was defined by my job description or job title, or what the organisation did; being myself and my own person, with the opportunities I’ve been able to create, the variety of work I’ve done has been huge. And, in particular, the level of work I’ve done has increased dramatically in terms of seniority. I’ve jumped about two or three levels in the last year that I wouldn’t have done in my previous career for another five years.

5) What one piece of advice would you give to someone who is considering making a big career or lifestyle change?

Believe in yourself. That’s the hardest bit but if you don’t, then no one else will. It’s really believing that you can because so many other people have gone out there and done it before you. It is scary, but it’s totally doable. And if it doesn’t work you can fall back into a job. Best to try!

It is a journey, though: don’t expect success overnight! My first six months were a bit dire, sitting in coffee shops, trying to find work – it was horrible. And then, suddenly, at one point, it just flipped, and it went the other way. But it took about a year or so. So be prepared! It won’t come overnight, it’ll come from hard work.

Discover David Altabev Photography on the website, on Facebook and on Instagram.

 

Fearless Fridays: From being a virtual assistant to managing a virtual assistant agency

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Fearless-Fridays-with-Jess-TysonThis month, I’m speaking to Jess Tyson, who was a fellow speaker at the 7in7 digital nomad conference in Barcelona in October 2017. She came onto the stage singing Miley Cyrus and gave a compelling talk on her story of letting go, and how she now helps other entrepreneurs let go and specifically delegate work to virtual assistants.

In fact, Jess never really had a 9-to-5 corporate job. She studied marketing but knew right away that she didn’t want to go into a standard role in something like banking or finance. She fell into being a virtual assistant without really knowing what that was, but after some initial success she realised that she was working far too much. Pivoting to become a boss herself and instead manage a virtual assistant agency, she has had to take her own advice and learn to delegate so that she can focus on the things she does best, and live the life she wants to live.

Watch the video interview to get all of Jess’s insights both on hiring a virtual assistant and becoming a virtual assistant, depending on which of these might be relevant for you. We had a great conversation and I couldn’t capture it all here in the abridged version of the interview!

Leaving a corporate job behind to follow your passion: From being a virtual assistant to managing a virtual assistant agency

Jess Tyson is a writer, speaker, and proud Director of Calm. Her company, Don’t Panic Management, is the agency that embodies a people-first approach to virtual assistant success. Since 2011, she’s been making the best possible matches between chaotic, overworking entrepreneurs and focused, calm virtual assistants. Offering services that span from administrative assistance to marketing support, she finds deep joy in making a difference through service. It’s her goal to provide new, painless options for people to get work done as the future of virtual work becomes a reality.

1) At what moment did you decide it was time for a change?

Jess somehow found the time to write a book, Panic Proof: how the right virtual assistant can save your sanity and grow your business.

Before – it feels like a long time ago because I had graduated college – I was studying marketing, and definitely wanted to do something related to marketing, but realised that I was feeling constricted by the idea of going to work in an accounting firm or a bank or something. I wanted to do something a little more creative or inspiring. I also didn’t like being told what to do and I just couldn’t see myself being fulfilled by something when I didn’t have any control over what I was doing or the bigger purpose of the company.

I was living in New York City. In the circles that I was running in, it was all business, business, business – it wasn’t about the creative side. I switched gears completely and moved to Los Angeles. I did an AmeriCorps programme, which is like the Peace Corps but in America, and I taught maths and science to eight graders, which was very challenging. It really made me get out of my comfort zone and flip my thinking to “what can I do to help people?” as opposed to “how can I make the most money?” That was when I realised that I love to meet new people; I love to travel; and I love to have my own schedule and independence when it comes to my location.

I was trying to figure out what that meant for me because this was 2009 and I didn’t know very many people who were doing something outside of the traditional 9-to-5 job. I cobbled together some things as you do: I was working in a restaurant, and I was taking on some social media work for a non-profit organisation. I soon started to get more active on Twitter and that was when I reconnected with an old boss of mine from a previous internship, which had been one of the best experiences I ever had. He tweeted that he was looking for a virtual assistant. I said, “I don’t know what that is but I would love to work with you again, can you tell me more?” The rest is history.

So I started working with him and it was a lot of the same things that I had done for him in his office as an intern. Now I was doing it from the comfort of my own home or from a coffee shop. Luckily this was 2009, 2010 – the economy in America had crashed in 2008 and people were still coming out of that and were starting their own businesses. This was great for me as I was able to connect with those people who were growing a business and needed support.

I was able to get enough work to pay my bills, which as a 23-year-old wasn’t a lot of money. I could do my work early in the morning and then go to the beach or go and meet friends for lunch later. I just felt like I really finally had control over my life and over my time.

However, I got to the point where I had too much work and I was working too many hours. It wasn’t what I had set out for it to be anymore: I had wanted to do this job because I wanted flexibility. I don’t mind working – I really like working – but there are only so many hours in the day.

In setting up my virtual assistant agency, I wasn’t doing all the work anymore, although I am still doing client work to this day; I would say I haven’t quite made the full transition to CEO. I have hired full-time employees to help me not only manage client needs but also the operations side of the business, and the human resources side of managing an agency of assistants. That has helped me carve out time in my day to do the things that CEOs do like strategise and think about the future, talk to people, coach clients… and write a book!

2) What was the biggest challenge you faced in making the change?

There have been a lot of challenges. I like to share the good things of course and I feel very blessed for everything that’s happened to me. However, I didn’t know what I was doing! I thought that I could do anything, and I did do it. I think it was good in a way that I was so young, because I was naïve! I didn’t even think that it wasn’t going to work, I just knew that it would. I think that becomes harder as you get older, having that outlook and that mindset, so I’m grateful that I went for it when I was young.

At least now, more people know what a virtual assistant is. In 2009, my parents thought I was doing something weird, they didn’t understand what it was. That was a challenge, just proving to myself and proving to the world that I could do something new and different and do it by myself.

Another big challenge has been the growth of the business. My first couple of years, I was doubling in revenue every year. I was doing all the book keeping, all the hiring, and firing – I did everything for my business for at least the first four or five years. It was partly because I could – it wasn’t so big that I couldn’t manage it – and it was partly because I didn’t necessarily trust that somebody else would have my best interests and my business’s best interests at heart. That also caused problems for me, because at a certain point I couldn’t handle it all. I learned the hard way through being really stressed out and getting really sick that I had to take my own advice, and delegate some of this work.

Also, working in a people-based, service-based business means that you are dealing with human beings. Both our clients and our assistants all have different personalities, all have different needs. Unexpected things can happen, and things come up. It ultimately all comes back on me to make sure that the client is being taken care of, even if their assistant has something going on. Managing people and managing expectations in this type of service-based business is not easy.

3) Where did you get the support you needed to make it happen?

I think my network has been invaluable. I spent a lot of time, especially in the beginning, going out into the world and into real life. I didn’t want to be somebody who was always behind my computer, even though that’s maybe what a virtual assistant usually does. I thought it was important to have face time with my clients and with potential clients. I used to joke that 95% of my clients were the result of drinks at a bar because once you start to develop that connection and the trust, that’s when people are willing to hire you. Just as a result of being out there and trying to become more known in the industry, I’ve been able to get recommendations.

Between the network that I have and also some of the work we’ve done with our website, our blog posts and SEO, people just find us randomly. Some of the most random people have been some of the best assistants that we’ve had! I can’t complain.

In the future, I would love to be more intentional about building a community and actively recruiting assistants; but right now, we haven’t had a problem with finding great people.

4) What’s the best part of your lifestyle today?

jess-tyson-speakingI still hold true to my original purpose, which was that I wanted to help people. I see clients ‘graduating’ From Don’t Panic Management – they work with us for 5 or 10 or 15 hours a week and then they grow their company to the point where they need a full-time assistant. We don’t provide that, which means that they go and get somebody who can work in their office or at their home or whatever. The fact that they can get to that point with our help to me is the ultimate success, even though sometimes it’s sad to say goodbye to them.

Some of our clients don’t have as ambitious growth goals, and another metric of success for me is how long they have stayed with us. We’ve had clients since I started, which I think is a testament to how much we care about them – we’re not just doing this for the days at the beach, I’ll say.

I do still really try to make time for the things that I want to do because work isn’t everything. I like getting a paycheck, but that’s not why I do it. I do it because I want to help people and I do it because I want to live a certain lifestyle. For me, that means working out in the morning and not having meetings, or taking a few hours to go outside or to write or to spend time with people I really care about. I think for a while I was not putting the emphasis on those things as much as I should have. I try to encourage that among my team as well because I think we’re better workers and individuals when we do.

5) What one piece of advice would you give to someone who is considering making a big career or lifestyle change?

For a solopreneur who is drowning in work, I think it’s totally a mindset shift – it was for me personally. I think that’s why I have a unique perspective on this, because I’ve been there. I’ve been the entrepreneur who is growing a business and has a hard time letting go; I’ve also been the assistant who has helped people to let go. First, it’s the idea that you don’t have to, and you shouldn’t, do everything yourself. You have to get your mind around that.

Then I always say go to your network first. See if you know anybody in your industry or talk to a colleague, somebody that you respect. Ask them if they’ve ever used a virtual assistant or if they recommend any sort of company or agency that has someone. It’s so much about trust. If you don’t trust the person, you’re not going to be able to delegate to them. Of course, you build trust over time – it doesn’t happen right away.

The other thing I suggest is to be specific about the help you need. You have to do some work on your business, do some soul searching, to see what are the things that you’re uniquely qualified to do and should be focusing your time on doing. Everything else should be automated, or delegated, or just gotten rid of. There’s also some preparation work that needs to be done on your side to make sure that you’re setting up your assistant for success. You should be documenting processes, you should make sure that you have all your logins organised, and so on.

I always recommend trying to find at least two or three candidates that you feel really good about. Do an interview and do a test project with them. Make sure that you have something that you can give them to test their skills because people lie, unfortunately. If you have someone who says, “I’m great at admin,” “I’m great at data entry” or whatever it is you need, you want to test that and make sure that they can actually do what they say they can do. Get some references. If it’s somebody who has never been a virtual assistant before, that’s okay – you can still get references from their restaurant job or their office job or whatever it is that they did before. You want to make sure that they’re someone who is trustworthy, honest, efficient, and of course can do the actual work.

You can find out more about Jess’s company, Don’t Panic Management, on her website. You can also follow her on Instagram and connect with her on LinkedIn. Make sure you also check out her book at panicproofbook.com.

Fearless Fridays: From toxic commutes to intuitive business

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Fearless Fridays with Kristyn CaetanoThis month’s Fearless Fridays interview is with Kristyn Caetano, who abandoned her horrendous commute to the office for a more flexible and purposeful career as an intuitive business coach and lifestyle strategist.

From facing her own challenges to navigating the desire to do it all, Kristyn shares how she worked with a business coach who helped her clarify and focus on what she really wanted to do. Now, she helps her clients overcome blocks, find clarity, and create success using a range of practical business-building strategies on the one hand and more spiritual tools as well as a big dose of love on the other!

Watch the full interview or read on for the highlights of Kristyn’s story!

Fearless Fridays: From public health to intuitive business

Kristyn CaetanoKristyn Caetano spent more than 20 years in public health, specifically in women’s health, managing non-profit health clinics and doing a lot of health-related community work. Having found herself fed up with an awful commute and seeing no further advancement within that career, she decided to start building her own business. There have been a few twists and turns but, through the help of a business coach, Kristyn found a way to combine her healing work with practical business-building strategies. Today, she helps spiritual entrepreneurs build a thriving business that allows them more freedom and prosperity in their life, while also making a positive impact in the world.

1. At what moment did you decide it was time for a change?

Kristyn Caetano Group
Kristyn’s favourite part about her work now is knowing that she’s helping people express themselves creatively and make an impact in the world

I always had jobs on the side and was always doing some kind of healing work. My whole adult life, I was on this quest to find my ‘aligned work’ in the world and knew that I wasn’t quite in it yet, even though there were pieces of what I was doing that felt right.

A bunch of certifications later, I finally arrived in my early 40s and I was in a very damaging, toxic, miserable job. I was a bit stuck because there was nowhere really to go within my public health career. I was driving to this horrible job every day in a treacherous commute, and every day I would either be crying in my car or feeling sick to my stomach, or angry. I felt like, “I don’t even recognise myself; this is not me.” I was just done.

Finally, I said, “You know what? I’ve got to do this thing for real.” So I set up a brick-and-mortar side business combining my hypnotherapy and life coaching. I knew I wanted to do online work, but I was just throwing everything at it. I thought, “I want to do online and in-person and maintain a full-time job!” And that wasn’t very practical.

After a while, I realised that this business model was never going to liberate me from my day job, so I needed to figure something else out. The other thing I realised was that I really liked to work with people in this deeper, longer-term way. Then the third thing I realised was how I loved doing this inner work – but something was still missing.

I finally hired a business coach who changed my life pretty much immediately and helped me get a giant breakthrough, which was realising that I actually loved the business coaching itself – the practical side and the teaching – and so I pivoted and combined those. My coach also helped me remove some blinders, and I built my path slowly and steadily on the side as I gradually reduced my time at work. I went from five days to four days to three days, and I finally quit at the age of 44. I’ve never looked back! And I’m never going back. Ever.

2. What was the biggest challenge you faced in making the change?

I believe that business can be our medicine. What I mean by that is that you’re going to be faced with all your stuff, all your limiting beliefs, all your childhood wounds; so I think of building a business as a healing modality in itself.

I would say for my challenges that I was incredibly fearful and terrified about the stability piece, that “Am I going to be able to eat?” kind of thing. That’s such a basic human lizard-brain fear – I think we all have it.

Another challenge was in the form of my money blocks, one of which was a deeply subconscious scarcity belief, which came from my parents and their parents before them.

Those are just a couple of examples of the things that I’ve had to really work through and overcome.

3. Where did you get the support you needed to make it happen?

I’ve always had support from different coaches, therapists and spiritual healers to help me move through my blocks. To be honest, I think my path was slower than some other people, and it took me several years to work through that incredible fear that I was feeling. On a practical level, I set myself up well because I saved a certain amount of money to have a ‘cushion’ and I built my business up to a certain place before I took the leap. But that inner journey is ongoing: once you get to one level, there’s always the next level of limiting beliefs or fears that you need to unravel.

To be able to form relationships, friendships, and supportive collaborations with fellow entrepreneurs and people in my mastermind community has been an absolute game changer; that’s actually something that I’m looking to build more of this year. I’ve suffered from what I call the ‘independent woman’ syndrome: I haven’t been good at receiving help, and always think I can do everything myself. I don’t want do that anymore! It’s still not easy for me to actually ask for and receive help, from peers or even people who are a little ahead of me. We absolutely can’t do it alone, so I encourage everyone to find mastermind buddies and so on: people who believe in you.

4. What’s the best part of your lifestyle today?

Kristyn Caetano
Kristyn’s favourite part about her work now is knowing that she’s helping people express themselves creatively and make an impact in the world.

I think the best part of my work is that I know that I’m genuinely helping people move the needle on their dreams and create their fullest expression in the world. There are so many people who are unhappy in their desk jobs and so many people who are trying to find their ‘purpose’. That’s kind of a buzzword, but there is a reason for that. I believe that we do have a purpose and there is a massive feeling of dissatisfaction when you’re not in your right, aligned and joyful work.

So my joy is to actually help all the coaches, healers, guides and mentors be able to create a structure that supports them financially, consistently, and actually also allows them to creatively express themselves and do good in the world. What’s better than that? Who doesn’t want that?

I also get a lot of joy out of the fact that I get to sleep in! I’m just being totally honest: I am not a morning person. Gone are the days where I had to wake up at the crack of dawn and drive forever in treacherous traffic to get to a horrible, soul-sucking desk job. Now I don’t schedule any clients before 10am and I love it. I also feel healthier. I carve out time for my yoga and myself and it’s really a joy.

It’s not perfect – there are good days and bad days, of course – but I feel so blessed and fortunate that I had the courage to design a different kind of life. That’s where a lot of people get stuck, and never make it.

5. What one piece of advice would you give to someone who is considering making a big career or lifestyle change?

When you’re faced with that indecision or uncertainty, if you remain stuck in limbo land, it’s not only painful but you never get anywhere; you spin your wheels. And we know that action begets clarity.

I advise people to really ‘go inside’ to help them make important decisions.  If you’re asking yourself, “Should I do A or B?”, then close your eyes and imagine yourself doing A. Does it feel heavy? Does it feel buoyant? Get out of your head and into your body and just ask the question; be curious. Then try choice B. Does that feel good?

Nothing’s ever a sure thing. You might just feel, “Okay, this feels more buoyant to me, so I’m going to move in this direction.” I used to want to know for sure that it was going to work out before I took the step, but it doesn’t work that way. Know that this is an ever-unfolding journey and you’re not going to know for sure. You’re only going to know the next step that’s right in front of you; and you’re going to discover what happens after that when you get there.

Find out more about Kristyn and her work won her website, Elixify Your Life, or follow her on Facebook and on Twitter.